New purchase requests (unapproved PO's) are entered with system-assigned or user-entered PO numbers. You can optionally print PO forms when you post.
CounterPoint automatically updates on-order quantities for items. New vendors and items may be added on-the-fly.
During receiving, PO's may be retrieved by PO number, vendor, or other keyword fields. A PO may be received in full with minimal data entry, or only selected lines may be received. Unreceived goods can be backordered or cancelled. You can add additional lines or change, reissue, or reprint the PO. Merchandise that arrives without a PO may be entered on-the-fly during receiving.
To simplify reorders, existing PO's may be copied or reissued.
An item may have unlimited vendors, each with its own cost and purchasing unit. Costs and quantities may be entered on a PO and printed on forms. Vendor items are automatically defined as part of normal Inventory and Purchasing usage.
Full support is provided for gridded (color/size) items when entering PO's, entering receivings, and printing reports. With the Serial Numbers Option, you can enter serial numbers during receiving.
You can also use Quick Receivings to enter and receive inventory in a single step.
CounterPoint's Purchasing Advice can automatically calculate and create restocking orders.
Purchasing Advice calculates the quantities to reorder based on current inventory levels, commitments, backorders, in-transit merchandise, open PO's, desired stocking levels, vendor multiples, and/or vendor minimum order requirements.
Reorder quantities may be calculated using one of two methods:
Min/max--Orders an item up to its desired maximum stocking level when it falls to or below its minimum (reorder) level.
Replenishment--Orders enough of an item to replace what was sold during a specified time period and allows you to enter a history factor so you can order, for example, 20% more or 5% less.
Extra charges (for freight, etc.) may be entered during receivings and optionally included in the landed cost. You can enter up to five separate miscellaneous charges which can be allocated based on the weight, quantity, cost, or cube (cubic volume) of the items received.
You may print paper PO's for your vendors or output text files suitable for use in electronic ordering. You may save PO's as PDF files to fax or email to vendors. Full EDI (Electronic Data Interchange) typically requires use of third-party translator and communications software.
Received PO's may be vouchered directly into a third-party Accounts Payable system. Invoices may be vouchered to the vendor and a report of unvouchered receivings is provided.
A detailed history of PO receivings and cancellations is retained for viewing and reporting. Open PO's may be viewed or printed showing quantity ordered, received, and expected. The Open PO Report shows outstanding PO's and can be printed by PO number, vendor, delivery date, etc.
CounterPoint makes it easy to take a customer's order from the point-of-sale, place a purchase order with a vendor, track and receive the PO, and fulfill the customer's order. You can review open customer orders and generate multiple purchase requests automatically from those orders.
Full support is provided for purchasing and receiving across multiple stores. PO's may originate at the main office and may be received at the other stores.
For multi-location purchasing, Purchasing Advice can generate allocated PO's. Using location groups, you can order and receive merchandise for a group of stores in a single, combined PO. CounterPoint supports allocated/merged PO's as well as allocated/separate PO's.
Allocated/merged PO's remain a single document throughout the order/receive process. When the PO's are received, transfers are created to distribute the merchandise to the appropriate locations.
Allocated/separate PO's are split into one PO per location when issued.
RTVs may be entered, reviewed, and posted to record the return of merchandise to a vendor. RTVs reduce on-hand inventory. RTVs may also be vouchered into Accounts Payable to record credits with a vendor.
)
)
)
