Inventory is the backbone of CounterPoint. It is the means by which all items are identified, priced, and tracked. Inventory is designed to help you maintain optimum inventory levels, control inventory costs, and track merchandise movement. It provides the tools needed to minimize inventory levels and out-of-stock conditions, and maximize valuable management information and profitability.
Setting up inventory items is quick and easy. Item numbers and barcodes may be manually entered or assigned automatically. When a new item is added, much of the basic information may be copied from another item to help reduce errors and speed up the entry process, or a template item may be defined.
Inventory valuation is provided by stocking location using the Average Cost method.
Each item number identifies a unique inventory item with an associated description, category, price, barcode, and other information.
CounterPoint supports normal inventory items, as well as gridded (apparel color/size) items.
An item may be defined as an Inventory, Non-Inventory, Service, or Discount item. CounterPoint tracks on-hand quantities for Inventory-type items.
You can easily remove inactive items from CounterPoint. Inactive items are those that have no quantity on-hand, no quantity committed, and no sales activity after the specified cutoff date. CounterPoint retains sales history for items that were removed.
Categories, subcategories, and up to six user-defined classification methods may be established for grouping items. These classifications are validated to ensure correct setup of information.
An item may also have:
Unlimited barcodes, a stocking unit, and five alternate selling units (e.g., EACH, BOX, CASE)
Up to 20 user-defined profile fields for collecting and displaying additional item information
Images, sounds, or video clips that can be displayed in Zooms and Ticket Entry
A weight assigned
Unlimited substitute items
A primary vendor and an unlimited number of alternate vendors. For each vendor/item combination, CounterPoint tracks the cost, the vendor’s item number, and other information
Easily select an item by entering the item number, scanning a barcode, or by using LookUps.
With LookUps, you can find the item using a keyword search by entering any portion of the item number, description, category, subcategory, or any other field designated as a keyword search field.
For example, you could define a Filter that displays only those items that have the word "Wood" in the description, a primary vendor of "Adams", and that are in the "Golf" category. You can save named LookUps for future use. Custom Filters are automatically saved with your LookUp.
You can easily view details of an item whenever you look up or view an item. Item Zooms display information about the item (price, category, extended description, etc.), the inventory (cost, quantity available, etc.), recent sales history, vendors for the item, open purchase orders, monthly history, substitute items, open transfers, images and item notes. You can customize the format and the fields that display in the Zoom.
An item may have an unlimited number of barcodes. Barcodes may be associated with a specific selling unit—for example, one barcode may indicate BOX, while another barcode indicates EACH.
Barcodes may be manually entered or automatically generated by CounterPoint. Both manufacturer and in-house barcodes are supported. Barcodes may be printed on labels and used for automated scanning during Point of Sale checkout, when taking a physical count, and in other functions.
A unique barcode is supported for each individual color/size combination for a gridded (apparel) item.
Random-weight barcodes allow for variable weight items, such as meat or produce. Ticket Entry recognizes random-weight barcodes and automatically calculates the correct quantity (weight) and price. Weight scales and tare weights (container weights) are also supported.
An item may have unlimited pages of notes. These notes may be viewed, printed on forms, and even be set to automatically display when the clerk sells the item (valuable for power-selling related items).
Easily find your notes simply by entering a key word or phrase. For example, enter "patented technology" in the keyword search field to find all item notes that contain that text.
Item prices can be set up by simply assigning a selling price to each item. Or you can take advantage of CounterPoint’s flexible pricing rules.
An item may be priced by its stocking unit or by alternate units (up to five alternate units per item). For example, you may stock golf balls by the EACH, and sell them at one price by the BOX and at another price by the SLEEVE. Alternate units are supported throughout CounterPoint, including ticket entry, inventory, purchasing, receiving, adjustments, physical count, transfers, etc.
Each item may have up to three price levels for the stocking unit and for each of its five alternate units.
Pricing rules determine the basic pricing structure of an item—whether the item's price is selected from one of the price levels or whether it is based on the quantity purchased, item or customer information, or a combination of those factors.
The calculated price can be based on a price level, a discount percentage/amount off of a price level, a markup percentage/amount from cost, a desired profit margin, or a fixed price determined by user-defined pricing rules.
Pricing rules provide flexible pricing options for Promotional prices. Promotional prices are sale prices that typically have starting and ending dates (and times). Discounts may be defined for specific items or entire categories or subcategories. Multiple sales may be defined in advance using Planned Promotions.
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