Serial number tracking provides a detailed record of each
piece of merchandise--when it was received, what it cost,
which customer bought it, when it was bought, warranty
expiration, etc. Serial number tracking is beneficial to any
business that sells big-ticket items, tracks product warranties,
or deals in regulated commodities.
Lot numbers are used to track distinct groups of inventory
within a given product. Lot tracking is useful for
products such as pharmaceuticals and limited-shelf-life
products, or products such as chemicals, which are tracked
within individual containers.
Both sold and unsold (in-stock) serial numbers are tracked.
Serial number status and history can be viewed for sold
and unsold serial numbers. Serial numbers may be looked
up by item number and serial number, or simply by serial
number. Serial valuation features allow you to account
for the real cost of each individual serial number.
Each serial-numbered item is classified as always serialized
or sometimes serialized. Always serialized items
allow tight management controls; the serial number
must have previously been received into stock before it
can be sold. Sometimes serialized items offer optional
serial number entry and less rigid controls.
Each serialized item has two user-defined warranty terms
to automatically calculate warranty expiration dates, such
as 30 days parts and one year labor.
Serial number handling features are smoothly integrated
with transaction processing, including receivings,
sales, transfers, and adjustments. Simplified handling is
provided for lists of serial numbers, consecutively numbered
serials, and automatically generated serial numbers.
Individual serial numbers and the associated reference
information may be printed on all applicable inventory
reports, including all posting registers and the Physical
Count Worksheet. Serial reports can be printed for sold
and unsold items and can be organized by vendor, item, or customer.
The Flooring Report allows tracking of each serial number
by source, usually a third-party finance company.
This report can list those goods that are supposed to be
present in inventory (for floor checking), as well as those
goods that were sold during a specified period of time,
so that the finance company can be paid.
Serial numbers can be loaned and returned. The Serial
Numbers on Loan Report provides loan status by the
responsible party.
A lot is a distinct group of inventory within a given
product. Applications for lot control include tracking:
Pharmaceuticals
Fabrics
Food
Regulated commodities
Scrap
Color-matched products
Products with a limited shelf life
Wire, chemicals, or other products for which
multiple spools or containers are tracked
Each lot-controlled item is set up for either balance or
detail tracking. Lot Balance tracks the identity of each
lot and its quantity on-hand, available, and sold. Lot
Detail tracks lot balance information and, in addition,
retains the detail for every lot transaction processed.
Lot history can be viewed or printed. The view function
gives both a summary and a detailed inquiry of lots,
including quantity and date information. The Lot Report
is available in detail and summary form and can show
selected items, location, vendor, category, or customer.
You can purge unwanted lot information.
Serial and lot numbers are handled throughout Point of Sale and Order Entry, beginning with document
entry and continuing with forms printing, reporting,
and posting. You can view available numbers, default
to the oldest numbers, automatically allocate available
inventory, and generate new sequential numbers.
In Point of Sale,
each line item may have up to 28 serial numbers or up to 14 lot
numbers assigned. In Order Entry, an unlimited list may be assigned.
Serial/Lot Number Tracking is fully compatible with the
Kits Option. An
assembled kit can be identified by serial or lot number, and
can even have multiple components that are identified by serial
or lot number. Serialized components can be swapped.
Full inquiry and reporting of assembled kit and component
serial numbers is provided.
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